HOUSE
STANDARD: DOCUMENTS
THIS PAGE FOR.
• Uploading files too big or too many to easily send otherwise.
SCROLL DOWN FOR.
• BEFORE UPLOADING.
• FILE ORGANIZATION + FOLDER NAMING.
• EXAMPLE UPLOAD WINDOWS.
• UPLOAD LINK.
BEFORE UPLOADING.
IMPORTANT.
1. Documents may be emailed if the quantity is less than 10 documents.
2. Documents must be uploaded if the quantity is more than 10 documents.
3. For uploading use the link is at the bottom of this page.
4. Uploading is done through Dropbox but no Dropbox account is needed.
FILE TYPES.
1. Image documents should be in JPG format.
2. Text documents should be in PDF format.
FILES SHOULD BE ORGANIZED IN FOLDERS.
1. Documents to be uploaded should be in a single folder.
2. The single folder may have sub folders.
3. The single folder allows everything is uploaded at once.
4. Multiple separate uploads is confusing, receiver gets multiple emails.
DOCUMENT ORGANIZATION ON COMPUTER OR MOBILE DEVICE.
1. It is easier to organize files on a computer than on a mobile device.
2. The person making the upload may find they need to use a computer.
3. Organizing files in folders is possible but more difficult on a mobile device.
4. Dropbox, Google Drive or and other apps may be used for organizing.
5. To use Dropbox to organize folders get a free account at dropbox.com.
6. iPhone photo albums do NOT work for organizing files into folders.
FILE ORGANIZATION + FOLDER NAMING .
FOR LARGE QUANTIES OF FILES (MORE THAN 10).
1. Hopefully by default the image files are named with the date taken.
2. It is not necessary to rename every document file.
3. Helpful to organize documents in sub-folders by room, area or subject.
FOR SMALL QUANTIES OF FILES (LESS THAN 10).
1. No subfolders needed, all documents may be in one folder.
2. Helpful to name each document with relevant identifying information.
NAMING FOLDERS.
1. Identify type of document such as ‘Photo’ or ‘Receipt’.
2. Identify property address + unit such as ‘4967H’ or ‘4967G’.
3. Identify tenant name such as ‘John’.
4. Identify reason such as ‘Check In’ or ‘Repair Request’.
5. Identify date photo taken document signed such as ‘Jan-1’.
6. Identify room, area or subject in case of photo such as ‘Interior Kitchen’.
7. Identify number of files in each folder so receiver can verify all received.
8. Example: ‘Photo_4967G_John_Check-In_Jan-1_Interior-Kitchen_14’.
NAMING DOCUMENTS.
1. Generally similar to the identifying information used in naming folders.
EXAMPLE UPLOAD WINDOW.
LINK FOR UPLOADING.
1. Upload link: Dropbox Upload Link.
2. Owner will automatically be notified by Dropbox when the upload is made.